1 SUBMISSION REQUIREMENTS
Your report must be submitted to Rashika Sharma (Course Co-ordinator) in room 113- 4007 between 11am-12pm on Monday 11 June, 201 8.
Your submission consists of three parts:
You must submit three copies of your report, following the format and style requirements as described in Sections 2 & 3 of this document, and set up in the report template provided.
These three copies are used in the marking process and will not be returned to you. If you want a copy for yourself, this will be in addition to the three copies submitted.
You must submit two copies of your report on USB/memory stick, as both a Word document and a pdf. The pdf must be character based, i.e. saved as a pdf from your word processor, not scanned as an image.
Your report must be provided in a single document i.e. one document containing title page, table of contents, report content, references and appendices.
The file name for your document should be in the following format: Student Name-IP2_2017 (xxxx words) Student Name = your name xxx words = the number of words of your report (counting all text between the start of the Introduction and the end of the Conclusions/ Recommendations, not including ttitle page, table of contents, references, appendices etc)
Student research file
You must submit a document which contains: all of your ethics documentation (ethics approval application form with supervisors and course coordinators signatures, information sheet, signed participant consent forms) your raw data (completed questionnaires, interview recordings and notes, interview transcripts (if used) or summary notes,). If you have used document analysis, do not include the documents themselves, but include a list of the all the documents you have used, and the table, spreadsheet etc that you used to extract the relevant information. copies of any other communication with participants (emails, letters).
Industry Project Part 2 CONS 78 22
Report presentation & submission
This material should be collected in a folder on your USB labelled Student Research File. You may submit it in hard copy if you prefer, in which case it should be presented as a bound report (separate from the final report).
This file is kept by your supervisor for 5 years to conform to the requirements of the Unitec Research Ethics Committee.
Out of town submission
Out of town students need to send reports and USB to the following address: Rashika Sharma Building Construction and Services Room 182 – 3004 Unitec Institute of Technology Carrington Road Mt Albert Auckland
You should then scan the post/courier receipt and email it to email@example.com, as proof of submission. You need to send the email with your courier receipt by 1 2 pm on Thursday for you to meet the deadline ie the time of submission is the time you email the receipt, not the time of delivery (since that is less reliable).
The recommended order of sections in your report is as follows: Title-page Executive summary Confidentiality statement Acknowledgements Table of contents List of figures, List of tables Glossary Text Reference list Appendices
Each copy of the report must include an executive summary, which should be between -1 page.
You should state the agreement you have made with your participants in terms of maintaining confidentiality or gaining permission to publish names.
The report you produce is a public document and may be added to the Unitec Library collection or online document repository. Use the words provided in the template to state your agreement to this condition.
If you have agreed with your participants/case study organisation that the report is for assessment only and is not to be a public document, please email firstname.lastname@example.org for the appropriate format instead of the publication agreement.
This section is your opportunity to thank anyone you believe helped you in the process of producing your report.
Table of contents
This lists chapter titles and subheadings as required, with page numbers.
If your report consists of more than one volume (e.g. with appendices in a separate volume), the contents of the whole report should be shown in the table of contents of the first volume, with the contents of any subsequent volumes in separate tables of contents in the relevant volumes.
Table of Figures, List of Tables etc.
Figures include all graphics such as charts, graphs, photographs, maps or other illustrations. These should be numbered and listed with captions and page numbers.
Tables include any text, numbers or other data arranged in a row and column format. These should be numbered and listed with captions and with page numbers.
Glossary, List of abbreviations
If you are using a lot of specialist terms in your report it may be necessary to provide a glossary to define these for your reader. Terms should be listed alphabetically.
Similarly, if you are using abbreviations repeatedly it may be useful for your reader to be able to refer to a list of abbreviations for clarification. All abbreviations should also be written in full the first time they are used in the text. Abbreviations should be listed alphabetically.
This makes up the main body of the report.
Chapter headings are up to you and your supervisor to determine, but usually follow the pattern:
- Conclusions and Recommendations
This section is arranged alphabetically by author. The list of references should follow the APA referencing system. APA referencing guides are available on Moodle or through the library website.
The reference list should contain ALL references cited in the text; every reference in the reference list should appear in the text. A bibliography (list of material read but not cited in text) is NOT required.
In the body of the report all quotes should be referenced: (Author, year, page number), and paraphrased or summarized material should be referenced (Author, year).
Anything that is essential to the understanding of the report should be contained in the main text of the report, but appendices may be added to make relevant supporting material available to the reader. Appendices contain additional information that is nice to know not need to know for the reader.
Information which should be included in your appendices include: a copy of your questionnaire forms and/or interview questions, document analysis framework, observation framework etc; and your tabulated or otherwise summarised data. You may also include copies of drawings, maps or other documents (eg to support case studies) if you wish.
Ethics documentation and raw data must not be included in appendices.
Paper and binding
Your report should be printed on good quality paper (A4 size, portrait orientation. Pages should be printed on one side only.
Reports should be SPIRAL bound, clear PVC front and back covers, and white card inner back cover. Front cover must follow the template provided on Moodle.
If you submit a hard copy of your student research file, this should use the same binding style.
Margins should be 35mm to the binding (left hand), 35mm to the top and 30mm to the right-hand margin and bottom of the page.
Page numbers should be located in a consistent position throughout the report. They may be either centred at the bottom of the page or bottom right hand.
Every page except the title page should be numbered. The preliminary pages (all pages before Chapter 1) should be numbered in lower case roman numerals counting from the title page (i.e., i, ii, iii, iv …). The title page is counted as page i, but the number on the title page is not shown (if you use the template provided, this is set up for you.)
The rest of the report should be numbered in Arabic numerals (i.e., 1, 2, 3 ,4 …). Any maps, diagrams, tables or illustrations inserted into the text should be included in this sequence, as should the appendices.
Text throughout the reports should be printed with 1.5 spacing. Tables may have closer spacing but should not be less than standard single spacing.
Font: Times Roman Font style: (Body text) Regular Size: 12 pt Quotes should be presented in regular text, not italics, using double quotation marks ( ). Extended quotes (more than 40 words) should be indented from both margins and use the same font as the body text.
Illustrations and diagrams
Any figures, photographs, illustrations, maps, graphs, charts, etc., contained in the report must be clearly legible and consistent in all copies. Wherever possible, graphics should be incorporated into the electronic document rather than added in to the print document. Colour may be used in graphics, but must the same in all copies.
All illustrations should be numbered and captioned. Illustrations must be relevant to the project and text (no clip-art).
If necessary, large tables and illustrations may be placed on a larger sheet, and folded so that they can be bound into the report. (Make sure you let the binder know if you are using larger pages like this, so that folds are not cut or bound into the report.
Standard of finished work
You should carefully proof-read your report before submission. It is important that you also have someone proof read your report who has not already read the material, as they will notice mistakes that you are likely to overlook.
It is not your supervisor’s role to do your proofreading for you. We suggest that you enlist the help of friends, family or colleagues, to read your report through for you and correct any major errors or at least to identify any sections that do not make sense. If you feel you need more help than this, you should make an appointment with an advisor at Te Puna Ako who will be able to provide help and advice on how to improve your writing. You may also employ a professional proof reader if you wish, but be warned that such services are very expensive.
Any help with proof-reading should be stated in the Acknowledgements section of your report. You may be requested to provide a copy of your original work as it looked prior to proof reading, so it is a good idea to get your proof reader to mark up a hard copy, rather than directly edit your electronic file.
As well as correcting spelling, grammar and typos, your proof reading should check for the following: Every table or figure has a caption and is referred to in the text Every table or figure referred to in the text is actually included Every source that is cited in the text is included in the reference list Every source that is listed in the reference list has a citation in the text.